Email and Internet Usage Policies Essay Example | Topics and Well Written Essays - 1000 words

Email and Internet Usage Policies - Essay ExampleUpon orientation, which all new staff essential go through, rules and regulations regarding use of the company intranet and email system are clearly spelled out, in a specific section of the employee handbook. Instructions are also granted on how to handle setting up new accounts, dealing with technical support issues and any other questions regarding the intranet or email. New employees meet with at least(prenominal) one member of the IT staff during orientation. Each new employee is visited by a member of IT staff within 24 hours, if contact via email or auditory sensation does not solve a specific problem an employee has. Specific policy regarding email applies to all employees, whether administrative, health flush, support or maintenance staff. For health mission or medical records staff who may have frequent contact with other care providers, policies regarding patient information are reviewed during orientation. It is accep table for health care staff to email others within the organization on patient status or other pertinent information, particularly when some new records have not been scanned into the system. However, health care workers are encourage to fax necessary records or supporting documents. Health care staff within the organization are encouraged to print pertinent emails regarding patient status, attach them to patient records, then delete messages. All messages are automatically deleted after 3 days. Archiving of email messages is discouraged, as it poses a risk of patient information falling into the wrong hands, though the risk is slim.